Materials Control Specialist 1 - WMBJP00002661

JOB DESCRIPTION

Recruiter Note
This role is best suited for someone early in their career, where strong soft skills—particularly customer service—are more important than deep technical expertise. The ideal candidate should be eager to learn and grow, especially in areas such as supply chain processes, purchase orders, invoicing, and vendor coordination. The role involves handling invoices, performing basic data entry, and ensuring they are accurately routed to the appropriate teams. It also requires regular interaction with suppliers, vendors, and internal support teams, including supply chain buyers. We just 
need prior exposure to supply chain, accounting, invoicing, or tools like Oracle (reconciliation) - not a mandate though
, also, there is no strict industry background requirement/any industry will work.
Summary:
The main function of a Material Control Specialist is to perform the function of material coordination for the design and construction of engineering projects by completing material administrative tasks throughout the project cycle, ensuring correct scheduling of material to meet project requirements, and manage material documents necessary to complete the design, track status and reconcile material assets installed for projects. Responsibilities
Coordinate material procurement for Technical Shared Services projects, ensuring correct and timely delivery of materials to support construction activities.
Gather material cost and delivery information during the project planning phase.
Prepare requisitions for materials and equipment and review terms of Vendor quotations to ensure they meet project requirements.
Serve as liaison between the Plant and Pipeline design functions, Materials Management (includes traffic and inspection), Project Management and the construction site.
Liaison with Williams Procurement and Project Engineer. Provide material related policies and procedures as guidance for procurement by the engineering contractor.
Monitor progress of equipment and material procurement * Assist Material Management in expediting to meet project schedules * Monitor inspection activities
Resolve problems associated with material delivery. * Prepare material requisitions and equipment bid packages using engineering drawings, specifications and material lists
Administer material control documents including requisitions, purchase orders, material transfers, receiving reports, etc. * Handle (receive, route for review, coordinate approval, expedite certified) vendor approval drawings; Manage vendor drawings and technical data to ensure timely receipt for use in design, timely approvals to facilitate the fabrication schedule and proper retention to comply with DOT requirements.
Qualifications Preferred:
Possess a Bachelor of Science degree in Business Administration or Accounting.
Have minimum 0-2 years of experience in related role within the oil and gas industry.