Human Resources Assistant File Room

JOB DESCRIPTION

Client: CalOptima Health
 Job Title: Human Resources Assistant (File Room)
 Duration: 06 Months
 Start Date: ASAP
 Location: 505 City Parkway West, CA 92868 Onsite
 Position Type: Contract
 Interview Type: In Person/Web Interview
 Ceipal ID: CAL_HRA385_IK
 Position ID: 385
 
  
 
Department: HR - Admin Services
 
  
 
Description:
 
 
CalOptima Health is seeking a highly motivated an experienced TEMP - Human Resources Assistant (File Room) to join our team. 
 
Under general supervision, the Human Resources (HR) Assistant (File Room) will be responsible for providing support on human resources initiatives and processes. 
 
The incumbent will support management through file maintenance and completion of special projects. 
 
The incumbent will work independently as well as in a team-oriented environment while exercising discretion and maintaining confidentiality.  
 
 
Duties & Responsibilities:
 
  
 
95% - Administrative Support
 
 
Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. 
 
Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department. 
 
Maintains a high level of confidentiality. 
 
Creates new employee files and retrieves the required materials. 
 
Maintains employee relations and benefits records and files in a neat and organized manner. 
 
Maintains I-9 files, background checks and medical test paperwork according to the legal requirements.
 
Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
 
Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.
 
Maintains a high level of confidentiality.
 
Creates new employee files and retrieves the required materials.
 
Maintains employee relations and benefits records and files in a neat and organized manner.
 
Maintains I-9 files, background checks and medical test paperwork according to the legal requirements.
 
 
5% - Other Completes other projects and duties as assigned
 
 
Completes other projects and duties as assigned
 
 
Minimum Qualifications:
 
 
High school diploma or equivalent Plus  2 years of human resources experience required.
 
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.
 
 
Preferred Qualifications:
 
 
Medium to advanced knowledge of Microsoft Office products.
 
 
Knowledge & Abilities:
 
 
Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.
 
Work independently and exercise sound judgment.
 
Communicate clearly and concisely, both orally and in writing.
 
Work a flexible schedule; available to participate in evening and weekend events.
 
Organize, be analytical, problem-solve and possess project management skills.
 
Work in a fast-paced environment and in an efficient manner.
 
Manage multiple projects and identify opportunities for internal and external collaboration.
 
Motivate and lead multi-program teams and external committees/coalitions.
 
Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.
 
 
Physical Requirements (With or Without Accommodations):
 
 
Ability to visually read information from computer screens, forms and other printed materials and information.
 
Ability to speak (enunciate) clearly in conversation and general communication.
 
Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
 
Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
 
Lifting and moving objects, patients and/or equipment 10 to 25 pounds
 
 
Work Environment:
 
 
If located at the 500, 505 Building or a remote work location:
 
Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
 
There are no harmful environmental conditions present for this job.
 
The noise level in this work environment is usually moderate.
 
 
If located at PACE:
 
 
Work is typically indoors in a clinical setting serving the frail and elderly.
 
There may be harmful or hazardous environmental conditions present for this job.
 
The noise level in this work environment is usually moderate to loud.
 
 
If located in the Community:
 
 
Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
 
Employee will occasionally work outdoors in varied temperatures.
 
There may be harmful or hazardous environmental conditions present for this job.
 
The noise level in this work environment is usually moderate to loud
 
 
 
______________________________________________________________________________________________________________________________
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