Administrative Coordinator

JOB DESCRIPTION

 
For further information please contact our Talent Specialist:
 
Vinod at  224-507-1294
 
 
Title:  Administrative Coordinator
 
Location:  Durham, NC
 
Duration: 6 Months
 
  
 
Preferred schedule is M-F 8AM-5PM
 
  
 
  
 
Description:
 
 This role will be predominately on-site (IWould estimate 80-100% of the time), but  have flexibility for the right candidate.
 
 Top 3 skills would be attention to detail, knowledge and experience with any ATS (applicant tracking systems)     preferably SuccessFactors Recruiting Module, use of Microsoft Office 365 tools like Bookings, Excel, Word, etc.
 
 Brief Description of Role:
 Major functions of the role include overall recruitment administration support for the Durham Campus. Ensures processes and systems are in place to recruit for talent needs within the organization. Responsible for coordination and execution of sourcing, talent acquisition, recruitment, interview management, decision analysis, hiring, and onboarding processes are adhered to meet desired needs. Performs administrative functions in support of the site as needed. Ensures company values and positive work environment, while complying with all legal and regulatory requirements.
 
 Description of Work:
     Support and implements hiring processes in compliance with current legal and regulatory policies and assesses them to determine the extent to which they support company values and positive work environment.
     Working with Talent Acquisition and other resources to source eligible candidates for open positions
     Ability to perform detail screening of candidates to ensure minimum qualifications of roles are met
     Review of requirements to determine rehire eligibility
     Coordination with hiring managers screening of potential candidates
     Scheduling and managing phone, virtual, and day of interviews with potential candidates
     Facilitation and support of hiring decision analysis to objectively identify top talent
     Day to day support and interaction with human resources to align hiring needs for the business
     Strong attention to detail and ability to scan for duplicate data profiles
     Assisting with employee file management
     Development of meeting minutes and actions as required
     Entering candidates into visitor management system
     Attend and host onsite and offsite hiring events
     All other duties as assigned
     Maintains and ensures confidentiality of materials.
 
 Minimum Qualifications:
     Associate's degree in Human Resources, Business / Business Administration, or equivalent
     or equivalent of 3 years' experience in admin function or office management
     Prior administrative experience in a professional setting or manufacturing/plant environment.
 
 Skills/Experience:
     Able to handle sensitive information in a confidential manner
     Ability to quickly prioritize and re-prioritize work streams
     Computer Proficiency (PeopleSoft HR, MS Office, MS 365, MS Bookings, SharePoint, and OneDrive)
     Excellent written and verbal communication skills
     Critical Thinking and Problem Solving
     Strong Interpersonal skills
     Detail oriented
     Exhibits high degree of candor/discretion and able to handle sensitive and confidential data.
     High level of professionalism and customer service orientation.
     Organizes work and ensures completion in a timely manner
     Works well independently or as part of a team
     Self-motivated, positive attitude and willingness to help others
 
  
 
  
 
About us:
 
DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.
 
  
 
 
DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.