Administrative Assistant I

JOB DESCRIPTION

​We are seeking a highly organized and detail-oriented Administrative Coordinator to support our manufacturing plant operations. This role is essential for managing front-office activities, employee services, compliance tasks, and various reporting functions. If you thrive in a fast-paced environment and enjoy multitasking, this position is for you.
Role will require resource to be onsite 5 days a week. No remote work available.
​Work Week M-F PST Hours?
​Monday through Friday 7 am to 3:30 pm​

Requirements:
​Qualifications
​High school diploma or equivalent; Associate degree preferred.
​2+ years of administrative experience (manufacturing environment preferred).
​Proficiency in Microsoft Office.
​Strong organizational and multitasking skills.
​Excellent communication and customer service abilities.
​Takes initiative
​Must be able to lift up to 50 lbs.
​First interview will be via teams. Possibility of 2nd interview on site.​

Responsibilities:
​Key Responsibilities
​· Utilize functional Excel skills for daily administrative tasks, including data entry, maintaining tracking spreadsheets, applying basic formulas, and reviewing reports for accuracy.
​· Serve as the primary front office contact by answering main line calls, assisting vendors and customers, greeting visitors, and managing incoming and outgoing mail.
​· Organize, scan, and maintain documentation to support internal audits, compliance initiatives, and accounting processes.
​· Manage office operations such as supply ordering, maintaining phone lists, handling mail and invoices, and ensuring proper file organization and retention.
​· Support special projects as assigned, ensuring deadlines and objectives are met efficiently.
​· Perform file purging and shredding in accordance with company retention policies and confidentiality standards.
​· Update and track expense reports, ensuring timely submission and accuracy.
​· Assist with Accounts Payable (AP) tasks, including invoice processing, data entry, and reconciliation support.​

Skills:
manufacturing, Microsoft Office